Title
Water and Wastewater Process Control and Security System Improvements Job Order Contract Engineering Support Services - On-Call Amendment 1 (Ordinance S-53267)- Citywide
Description
Request to authorize the City Manager, or his designee, to execute separate amendments to Agreement 159237 with Arcadis U.S., Inc., Agreement 159236 with Black & Veatch Corporation, and Agreement 159238 with Oz Engineering, LLC, to provide additional Job Order Contract (JOC) Engineering Support Services for the Water and Wastewater Process Control and Security System Improvements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in these amendments will not exceed $6 million.
Report
Summary
The purpose of the project is to provide continued On-Call JOC Engineering Support services for the Water Services Department's Process Control section that include, but are not limited to: design of process control systems, including integration into current control systems, and adding or upgrading instrumentation and control elements; design of the refurbishment or replacement of electrical and process control panels, remote terminal units, programmable logic controllers and remote input/output panels; design for electrical distribution systems improvements; design of conduit and duct bank installations for power and control wiring and fiber optic cables; design services to install perimeter walls, antenna, and camera poles, concrete pads, sunshield canopies and other physical infrastructure necessary for the installation of process control equipment and electronic security systems; and provide construction administration and inspection services citywide.
These amendments are necessary to provide continuous on-call process control and security system improvements for the remaining duration of the Agreements. These amendments will provide additional funds to the agreements.
Contract Term
The term of the agreements remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement value for the On-Call JOC Engineering Support Services for each consultants was approved for an amount not to exceed $3 million, including all sub consultant and reimbursable costs.
- These amendments will increase the agreement by an additional $2 million for each consultant, for a new total amount not to exceed $5 million (each consultant), including all sub consultant and reimbursable costs.
- The total contract value including amendments will increase from $9 million to a new total amount not to exceed $15 million, including all sub consultant and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Capital Improvement Program budget. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Water Services Department Process Control On-Call Services Agreements 159236, 159237, and 159238 (Ordinance S-50155) on September 20, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Frank McCune, the Water Services Department and the City Engineer.